The Importance of Room Data Sheets

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Room data sheets are a systematic reviews of a building’s needs and play a crucial role in planning design, development and project development. They aid in communication with quality assurance, as well as change management.

They are usually developed during the briefing phase (architectural programming in the US) of the project, in order to convey the client’s requirements for each type of space. They then serve as a basis for a specification to assist contractors and designers know what is expected of the spaces, and also to ensure that the proposed solution is in line with the client’s requirements.

Architects create room data sheets through interviews with clients and stakeholders. They are generally a work in progress and can be kept as a “living document” until the design team has reached an agreement on them.

When creating a room’s data sheet, the most important thing to remember is to list all the requirements for each space type and classify each item as either general or specific’. For instance, a common requirement might be that the office must be soundproofed to a specific amount, while the specific requirements could include things like:

With Layer’s digital room template for data sheets and predefined picklists you can collect all the required information in a simple and efficient way. This allows designers to think strategically about all possible requirements, while reducing the risk of missing or overlooking something. Furthermore, when you connect your room data sheets to an IFC floor plan you can automatically generate adjacency diagrams that show how requirements will be translated into spatial solutions.