How to Conduct a Successful Digital Board Meeting

A virtual board meeting can be a great opportunity to have a discussion in the boardroom with remote participants. These meetings can be a great alternative to boardroomdigital.info/what-is-governance-process-flow face-toface meetings and can be used in conjunction with physical board meetings, if required. The advantages of virtual boardrooms include higher involvement from remote directors, less paperwork, and a more efficient way to organize meetings. Paperless solutions can also cut costs for board members by eliminating the need for printing and travel costs.

To ensure that your digital board meeting a success, you should begin by testing the software with participants in person prior to the actual meeting. This will help ensure that everyone is comfortable with the software and is able to follow along with ease. The meeting should be scheduled at an appropriate time for all participants to keep them from distractions. If you can, it’s best to hold the meeting via video chat to ensure that all directors be heard and can see the speakers.

It is essential to prepare for your online board meeting and create an agenda ahead of time. This will let you make time for other important issues. You should allow enough time for discussion of every item on the meeting agenda. You should also establish the tone of the meeting by following board meeting etiquette. For instance, be sure to mute yourself when you’re not speaking and try not to interrupt the conversation with personal comments or questions.