What is a Board Portal?

A board portal is a specialist governance software which securely and safely delivers digital board packs for directors and the secretariat of their organization. Automated and streamlined they facilitate better collaboration, facilitate enhanced discussions and decision-making and assist everyone in the organization to agree on the strategic direction of the business.

They also reduce the cost of printing and couriering as well as emailing. The ability to access board documents and communicate via an encrypted and secure in-app messaging system means that board members are connected to each other at all times even when they’re in the office. They can prepare for meetings and sign documents online or in-app. They can also use the video conferencing feature to participate in virtual meetings when they are not able to attend in person.

What to look out for when choosing a portal for a board

Ask potential vendors to provide demonstrations, and detailed, thorough troubleshooting guides, available on their website. You should get an exact quote that covers both the upfront and ongoing costs. Pricing models are different and based on flat prices, features, or the number users. It is essential to compare.

The most critical criteria for a good board portal is robust security. It must encrypt data while during transport and in rest, and permit an extensive control of access rights and authentication. It should also have a disaster-recovery plan with a guarantee of uptime, and be subject to regular external audits to ensure the availability, privacy and security.

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